Inputting A Form W-2 With More Than 4 States Listed

Inputting A Form W-2 With More Than 4 States Listed

Each Form W-2 entry screen has enough space for four states to be listed. If a client's Form W-2 has more than four states listed, you will need to divide the W-2 into two or more separate entries.

For example, if there are seven states listed on the W-2, enter the W-2 as follows:

  • On the first Form W-2, enter all but $1 of taxable wages in box 1. Complete boxes 1-14. (If you need additional entry space for boxes 12 and 14, use the second W-2 entry screen.) In the state section, list the first four states and taxes withheld.
  • Create a second Form W-2. Enter $1 in box 1, Taxable Wages, and if required, enter any remaining amounts in boxes 12 through 14. Enter the remaining other states' income and taxes withheld.

Be sure the sum of each box on all the W-2s you entered equals the amount of the original Form W-2 for the same box.

Note: Form W-2 Box 1 cannot be blank or $0. The IRS will reject the return.

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